An Excel alternative for truck dispatch
Excel is great for numbers and poor at dispatch. Replace scattered sheets with one live platform that dispatchers and drivers share.
If you plan trucks, drivers and trips in Excel, TruckDispatch replaces those sheets with one live system: orders, trip calendar, automatic route costs, driver portal, PDF invoices and profit reports. Your team stops copying data between files, and every trip shows its real cost and margin.
Excel and chat vs TruckDispatch
| Excel and chat groups | TruckDispatch | |
|---|---|---|
| One record per order | Copies across files and chats | One live record shared by dispatcher, driver and management |
| Planning | Manual colour-coding, conflicts noticed late | Trip calendar flags overlaps automatically |
| Trip cost | Calculated by hand | Distance × consumption × fuel price, plus tolls |
| Driver updates | Phone calls and messages | Accept or refuse orders and upload CMR photos in the mobile portal |
| Invoices | Typed again from the order | PDF invoice generated from the finished order |
| Profit | Known months later, if at all | Profit per trip, per truck and per client |
Why dispatchers outgrow Excel
- Files multiply and nobody trusts which one is current
- Only one person can safely edit the plan at a time
- Costs are estimated, so margins are guesses
- Drivers have to be called for information the system could hold
How to switch without stopping operations
- Open your account, ready within 1 business day
- Enter your trucks, trailers, drivers and clients
- Start with new orders and keep the old sheets as an archive
- Retire the spreadsheets once your team is comfortable
Frequently asked questions
Do I have to stop using Excel immediately?
No. Most teams start with new orders and keep the old sheets as an archive until they feel comfortable.
Is it harder to learn than Excel?
We build for dispatchers who learn it in an afternoon. The workflow follows the real job: create the order, allocate resources, confirm with the driver, deliver, invoice.
What does it cost compared with Excel?
Excel looks free, but the hours spent on copying and calling are not. TruckDispatch costs €16 to €20 per truck per month with all modules included.
Do my drivers need an app?
No. Drivers use a mobile portal in the phone browser and nothing has to be installed.
Can I try it before paying?
Yes. There is a 14-day free trial, no card required and no long-term contract.